Office Manager/ HR Administrator

Company Overview

At Gerber Childrenswear we stand for quality, everyday comfort, and safety. From the clothes we design, to the fabrics we select, to our focus on sustainability and community, we have got what baby needs for their first 1000 days and from one generation to the next. 

Our Team 

Our mission is to be trusted partner to those all responsible for the parenting journey.  We do this by seeking every day to answer the question -Will this be safe and bring comfort and joy to every child?  
We are dedicated to our mission and passionate about collaboration, moving quickly, breaking down barriers, leveraging technology, eliminating bureaucracy and constantly striving to evolve. Our cultural foundation is built on quality, trust, and value, all bundled together in 90 years of happy little clients while focused on continuously improving to ensure many more years of happy little clients.

This is a full-time, on-site position with our office in Greenville, SC. This position has occasional flexibility for remote work.

Who We Are Looking For:

The Office Manager & HR Administrator plays a pivotal role in ensuring smooth office operations while supporting key HR functions and employee engagement initiatives. This role oversees daily office management, manages vendor relationships, coordinates facility-related projects—including an office remodel—and contributes to HR processes such as onboarding, employee events, milestone recognition, and HR administration.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while fostering a positive and productive workplace environment. They will serve as a key liaison between employees, leadership, and external vendors to ensure operational efficiency, compliance, and employee satisfaction.

What You'll Do:

Office Management:

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive work environment.
• Manage office supply inventory, vendor contracts, and equipment, ensuring cost-effectiveness and service quality.
• Serve as the primary point of contact for building management, overseeing maintenance, repairs, and safety compliance.
• Implement and maintain office policies and procedures to improve workflow and operational efficiency.
• Assist with budget planning and cost tracking for office expenses, facility upgrades, and HR initiatives.
• Oversee mail distribution, shipping logistics, and other administrative support functions.
• Coordinate office space planning, seating arrangements, and workstation setups to optimize workplace efficiency.

• Lead and manage the office remodel project, ensuring minimal disruption to business operations.
• Work closely with contractors, designers, and internal stakeholders to define project goals, scope, and deliverables.
• Oversee procurement, logistics, budgeting, and cost control to ensure projects remain within budget and timeline.
• Provide timely updates and coordinate communication with employees regarding remodel progress, relocations, and temporary adjustments.

• Manage HR administrative tasks, including maintaining employee records, updating HR databases, and processing employment documentation.
• Support the full employee lifecycle, including onboarding, offboarding, and ongoing employee engagement.
• Coordinate new hire orientation, including assembling welcome packages, conducting office tours, and setting up workstations.
• Act as a first point of contact for employee inquiries related to HR policies, workplace concerns, and benefits, escalating as necessary.
• Assist HR leadership in implementing and enforcing company policies and procedures.
• Ensure compliance with labor laws, workplace regulations, and HR best practices.
• Organize and facilitate employee engagement initiatives, recognition programs, and wellness activities.
• Plan and execute milestone recognition efforts, including birthday and anniversary gifts, annual awards, and special occasion acknowledgments.
• Coordinate company-wide and local office events, ensuring seamless execution and employee participation.
• Lead the social committee and oversee event coordination in the Greenville office, ensuring strong internal communication and engagement.
• Assist with recruitment efforts, including scheduling interviews, coordinating candidate communications, and maintaining recruitment records.
• Support employee development initiatives, including training coordination and career milestone tracking.
• Maintain and update the company directory to ensure accuracy of employee information.
• Serve as the Concur administrator, managing expense reports and reimbursements.
• Support and assist with other jobs and responsibilities as assigned.

Who You Are:

• Bachelor’s degree in Business Administration, Human Resources, Facilities Management, or a related field (preferred).
• 3-5 years of experience in office administration, HR support, or facilities/project management.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines.
• Experience in office remodels, facility projects, or workplace space planning.
• Excellent written and verbal communication skills with the ability to engage with employees at all levels.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and experience with HRIS and project management tools.
• Strong problem-solving skills with the ability to anticipate challenges and propose solutions.
• Experience managing budgets, tracking expenses, and negotiating vendor contracts is a plus.

What We Offer:

• Competitive Pay – We believe in rewarding success and showing our employees just how much they’re valued in a variety of different ways, including compensation. 
• Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.
• Time away from work - Sometimes we need time away to be with family, enjoy our hobbies, focus on our health or just simply recharge. We are committed to helping our employees create a work-life harmony!
• Growth and Development - We are constantly seeking to offer opportunities and support for personal and professional development.
• Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. We offer access to benefits, programs and education to help our employees to protect income, pay for expenses and invest in the future. Including a generous 401K match!
• Extras, discounts and perks - Generous discounts to our company and related companies, is just one of the cool extras we offer!